Are You Ready for a Church Management System? [7 Common Signs]
As a church leader, you have a lot of things on your plate. You may have considered upgrading to a church management system (ChMS) before, but weren’t sure if it was the right move for your church. The thought of changing your systems up can seem overwhelming and you may be wondering if it is even worth the effort.
You have a unique calling to not only shepherd and serve your church well, but also to steward your resources well. That may make you hesitant to spend some of your church’s finances to switch to a church management system or even wonder if it is necessary.
The purpose of a church/ministry management system is to help your ministry stay organized, automate repeatable tasks (so you can spend your time on the big stuff), communicate with your people, and much more.
So are you ready for one? We’ve put together a list of the top signs that your church is ready to get a church management system. Let’s dive in:
1) Are your members able to donate online?
If your church is still passing an offering plate during your regular service, it’s time to upgrade to a church management system. By offering online donations, people can give securely online and also set up recurring gifts. This also makes it a breeze to deliver your end-of-year giving statements.
2) Does it take more than an hour to schedule volunteers for serving opportunities?
This is a big one! If you are spending an hour or more each week comparing availability, scheduling, and notifying your volunteers, then you should make the switch to a church management system to easily complete this task and organize your volunteers each week.
3) Are you still sending individual emails to follow up with guests?
Odds are you have several emails that you’ve been sending manually that you can automate. If you’ve got a list of repeatable tasks when someone visits for the first time that bog you down, then it’s time to take a look at how a church management system can take some of those off your plate. We promise that it will still feel just as personal to the receiver (you still are developing the email) but your to-do list will instantly be lighter!
4) How do you take attendance?
The days of manually counting people in seats or using a tally counter is one of those tasks that doesn’t need to be on your shoulders anymore. If you have been using one of these methods, it’s time to start using a church/ministry management system to save some time and to save your fingers from all that clicking!
5) Are you still relying on memory to try and identify visitors?
Before the days of the internet, you identified new visitors by some key volunteers that were outgoing and could spot the new faces in a sea of members. But that doesn’t always work anymore. As your church grows, or if you are short volunteers, it’s easy for new people to slip through the cracks. A church management system can create an automated system for visitors to check in and receive a follow-up from your church. No more people slipping through your doors unnoticed.
6) Do your kids’ volunteers rely on their memory to match kids with their parents?
The safety of our kids is a top priority at any church. But without a church management system, you rely on the memory of your kids’ volunteers to know which parent or guardian can pick up each child. A church management system can provide check-in labels with important information, like allergies and authorized adults to pick them up.
7) Is it easy for people to find and register for events or groups?
Far too often, it can feel like we have to reinvent the wheel every time we have something new for people to register for. Sometimes it’s a Facebook event. Sometimes it’s an email to RSVP to. Sometimes it’s a Google Form. It can get confusing, and it takes a lot more time and brain power for you and your team than it needs to. With a church management software, that is all organized in one place. Easy to set-up and easy to share.
We know taking the step to get a church/ministry management software can feel like a big one. But, we have worked with countless churches and church leaders to help make the switch. You have been called to steward your church’s resources well and that means both your finances and your time. So if any of the tasks above are taking up so much of your time that you don’t have the space to think about big picture things in your church, we’d invite you to consider the ripple effect a tool like this would have in your ministry and your leadership.
Adding a church management system can help free up your to-do list and open up your time to allow you to focus on leading your church well into where God is taking you.
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